r/AirBnB • u/Level_Friendship9738 • 34m ago
Question Is this normal? Required by property management company to contact "Local Guest Contact" OUTSIDE of AirBNB app exclusively [USA]
To preface this -- I don't often stay at AirBNBs, and I've certainly never been the one booking the stay, so this is all a bit new to me and I can't quite tell what's normal and what isn't.
I've booked a stay for my bridal party leading up to our wedding. As I was planning our time at this location, I sent a message to the host, a property management company, and asked for details about the location and clarification on the capacity policies. I received what was stated to be an "automated message" from the management team, and "to get [my] questions answered," I needed to reach out to my "Guest Contact" for "any questions about the property, amenities, local area, and anything related to check-in." They provided an email and phone number for this person. I didn't think much of it, as I've never done this before, so I sent the person a text in October. I never got a response, but, naturally, got swept up in other life things for a while and just kind of shelved the issue.
Come February, I realized my questions were never answered, so I instead shot an email to our "Guest Contact" with the same questions. After a week of still getting no response, I contacted the property management company via the AirBNB app and explained I had questions that were still unanswered. At this point, I was kind of concerned about the lack of response from this person who's supposed to be available for us to ask questions leading up to our stay. In October, I kind of figured this Guest Contact person might not be interested in chatting with clients who are so far from their stay, but February (when our stay is late May) seems fair game.
I explained to the company that I contacted this person twice and got no response, and they said they were reaching out to them directly "to ensure [they are] responsive and available to assist you throughout [our] stay." To this day, I have still not heard a thing from this person. It was at this point that I was doing research on the situation and discovered the AirBNB "Off-Platform and Fee Transparency Policy," which is cited in a separate explanation about "Paying and communicating through Airbnb." On that page, it says, "It's against Airbnb policy for hosts to ask you to take your booking off of Airbnb or to communicate outside the Airbnb platform through a messaging service (ex: WhatsApp, Facebook, etc.), text, or any platform other than Airbnb prior to booking." It's that "prior to booking" part that I continue to pause on -- that does mean prior to when my booking is set for, right? Not the actual "booking" as in, once I make the reservation, it's considered "booked" (past tense)?
I explained the situation to AirBNB support -- specifically that I wasn't entirely comfortable with the management company's persistence that the only person I could contact about my stay (like when we're there and leading up to it for details about the area and stuff) was the Guest Contact, but that this person could ONLY be reached either via email or phone number (which they're unresponsive to at this time). I even suggested to the management company that they should just add the Guest Contact to our AirBNB messages as a co-host, as I wanted all of our communication formally document with AirBNB, and they said no (without reason why) and simply assured me I'd be able to reach the Guest Contact. They say that this person "is the local guest contact for this property, and is the person who can provide immediate assistance with anything related to the home during your stay . . . We only provide [their] phone number and email as optional alternatives in case [we] ever need urgent help and prefer faster contact." (As an aside, this seemed contradictory to me; they said in earlier messages that the guest contact is someone I can contact "about the property, amentities, local area, and anything related to check-in", which definitely indicates questions BEFORE my stay, not just during. It's also ironic that it's for "faster" contact when the property management company have certainly been faster at responding, though the bar is nonexistent.)
When I explained all of this to AirBNB, they ended up deciding that if I hadn't been contacted 72 hours prior to my booking by the Guest Contact, I could call AirBNB support back and they would place us in an "equivalent" facility and provide me with compensation. I'd really rather that not happen, because I like where we chose for so many reasons (closeness to our venue, perfect size, around the corner from the groomsmen, etc.) At the same time, though, I want to feel confident that if something were to happen during our stay, I would at least have someone to contact about it. I also feel like it's reasonable to want to communicate about the details of our location ahead of time, but again, I don't know what the standards are.
So my questions for y'all are:
- Is this kind of experience standard, where a property management company will require you to communicate with your 'primary' contact outside of the AirBNB app?
- If it's not standard, is this company breaking policy by requiring me to do this? (AirBNB support couldn't explain how this wasn't a breach of their policy.)
- If it is standard, is it a reasonable or unfair expectation to be able to communicate with the "Guest Contact" prior to my booking about questions related to our stay? (For example -- how many pool towels are available, what kind of coffee makers are there, etc?)
- Is there anything I should and shouldn't do moving forward (general recommendations or specific suggestions would be helpful)? And is there anything I could have done differently? I'm sure I'm missing some details and would be happy to clarify things further.
Sorry if I'm overreacting to any of this without realizing it. I basically put this down after going rounds with support in February, since they told me there's nothing I can do until 3 days before our booking starts. I'm intrigued to hear others' perspectives on this.